5 ways to empower your employees to work from home

READ: 5 ways to empower your employees to work from home.

#TUZOTIPS #COVID19 #WORKFROMHOME

Thinking of implementing work from home policies in your organization?

The recent outbreak of Sars-CoV-2 and the Covid-19 disease it causes have caused companies small and large to take a fresh look at how they can run their businesses on a work from home model. With the suspension of the NBA season and Tom Hanks’ recent diagnosis of Covid-19, it appears this pandemic could affect every aspect of our daily lives. With all this in mind, remaining calm and focusing on solutions will ensure your organization can be resilient. 

While some industries like app development, customer services, digital marketing, and B2B sales already have a high percentage of workers telecommuting, most industries have never had to consider these policies. This has left a considerable number of business owners scratching their heads and wondering where to start.

Telecommuting can be a difference maker in your organizations ability to sustain its growth during a pandemic or natural disaster. Properly implemented work from home policies can even improve your ability to move into new markets or recruit new staff from outside of your local area. 

According to a Reuters poll, approximately “one in five workers around the globe, particularly employees in the Middle East, Latin America and Asia, telecommute frequently and nearly 10 percent work from home every day.” By leveraging digital tools and thinking creatively, many of your organization’s workflows and procedures can be done from home, without sacrificing productivity.

Wikipedia defines telecommuting as:

“Telecommuting, also called telework, teleworking, working from home, mobile work, remote work, and flexible workplace, is a work arrangement in which employees do not commute or travel (e.g. by bus or car, etc.) to a central place of work, such as an office building, warehouse, or store.”

By streamlining your business operations with cloud services and finding ways to digitally emulate your procedures, your organization can remain nimble in the face of this pandemic. With proper planning you can come out the other side far more efficient and resilient, leading to improved profits and an improved work-life balance for your employees.

Plotting out your day to day operational workflows is a great first step towards creating your teleworking plan. This can be done in a relatively easy way with everyone’s favorite office tool: post-it notes!

Once you have identified all of your organization’s essential workflows, you can start the process of elimination. By removing workflows that can not be completed remotely you can identify your target areas for digitization. Running a coffee shop? Its quite unlikely that your servers will be able to make customers coffee from the comfort of their homes, though your administrative staff can easily do their payroll work from theirs.

Here are 5 useful task management tools
you can use to manage your business
workflows remotely:

Please note: These recommendations are purely informational.
Tuzo Strategies is not being paid for recommending the following services.

1. Asana

Asana — named after a Sanskrit word meaning “yoga pose” — is the work management platform teams use to stay focused on the goals, projects, and daily tasks that grow business. Asana helps businesses plan and structure work in a way that’s flexable to their individual priorities. Set priorities and deadlines. Share details and assign tasks. All in one place.

Technical skills required:
Beginner

2. Monday.com

Monday.com is a work operating system that enables organizations to build custom workflow apps in a code-free environment – to run projects, processes and everyday work. Monday.com powers teams to run processes, workflows, and projects in one digital workspace.

Technical skills required:
Beginner

3. Airtable

Airtable is a cloud collaboration service headquartered in San Francisco. Part spreadsheet, part database, and entirely flexible, teams use Airtable to organize their work, their way. Airtable Blocks give you a creative palette of app-like functionality that you can mix and match to create the perfect workflow for your team.
Technical skills required:
Beginner

4. Smartsheet

Share your work in real time. Access tasks, calendars, files, and projects from any device to help teams make the best decisions, quickly. Manage projects of any size with Gantt charts, Kanban boards, dashboards, automated workflows, resource management, and more.
Technical skills required:
Beginner

5. Wrike

Wrike allows you to view your project schedule and set dependencies in real time using drag and drop. Easily adjustable to keep everyone on track and on time. Unlike traditional calendars, Wrike Calendars are connected to underlying projects and tasks. This means Wrike Calendars always reflect the most up-to-date plans and schedules.
Technical skills required:
Beginner
By using these tools you can start to decentralize your task management and create flexibility in your workflows. This will provide increased resilience to external forces and better employee health outcomes. It is never a bad time to look at digitally transforming your business, but a pandemic might just be the best time to.
WRITTEN BY: KEVIN SHEPHEARD, DIGITAL SOLUTIONS MANAGER AT TUZO STRATEGIES

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